Non-public Accounts

Accounts recording transactions referring to individuals or firms or agency are sometimes often known as non-public accounts. Non-public accounts might extra be categorized as :

(1) Pure explicit individual’s non-public accounts: The accounts recording transactions referring to explicit individual human beings e.g., Anand’s A/c, Remesh’s A/c, Pankaj’s A/c are categorized as pure explicit individual’s non-public accounts.

(2) Artificial explicit individual’s non-public account: The accounts recording transactions referring to restricted companies. monetary establishment, company, institution, membership. and lots of others. e.g. Delhi Cloth Mill; Hans Raj School; Gymkhana Membership are categorized as artificial people’ non-public accounts.

(three) Guide non-public accounts: The accounts recording transactions referring to the payments and incomes are categorized as nominal accounts. Nonetheless in certain circumstances on account of matching concept of accounting the amount, on a particular date, is payable to the individuals or recoverable from individuals.

Such amount (a) pertains to the precise head of expenditure or earnings and (b) represents people to whom itis payable or from whom it is recoverable. Such accounts are categorized as guide non-public accounts e.g. “Wages Glorious Account”, Pre-paid Insurance coverage protection Account. and lots of others.

Precise Accounts

The accounts recording transactions referring to tangible points (which can be touched, purchased and acquired) akin to gadgets, cash, establishing. gear and lots of others., are categorized as tangible precise accounts.

Whereas the accounts recording transactions referring to. intangible points (which would not have bodily type) akin to goodwill, patents and reproduction rights. commerce marks and lots of others., are categorized as intangible precise accounts.

Nominal Accounts

The accounts recording transactions referring to the losses, good factors. payments and incomes e.g., Lease, salaries, wages, charge, curiosity, unhealthy cash owed and lots of others. are categorized as nominal accounts. As already talked about, wherever a nominal account represents the amount payable to or receivable from certain people it’s named guide non-public account.

Tips of Debit and Credit score rating (classification based)

1. Non-public Accounts: Debit the receiver, Credit score rating the giver (supplier)

2. Precise Accounts: Debit what is obtainable in, Credit score rating what goes out

three. Nominal Accounts: Debit payments and losses, Credit score rating incomes and good factors.,

Hints for Journalizing

The following dialogue will help in diagnosing the transaction with a view to look out out which accounts are associated for passing the journal entry.

1. Remedy of cash/credit score rating transaction.

Be taught rigorously the subsequent transactions:

(i) Purchased gadgets for Rs. 1,200 cash. .

(ii) Purchased gadgets for Rs. 1,200.

(iii) Purchased gadgets for Rs. 1,200 from Arun.

(iv) Purchased gadgets for Rs. 1,200 from Arun on cash.

Transaction (i) and (iv) are clear as a result of it has been notably mentioned that purchases have been made on cash. Thus the entry is :

Purchases account Dr. 1,200 To Cash account 1,200

Transaction (ii) and (iii) is not going to be explicit as as as to whether the purchases are for cash or on credit score rating. Nonetheless transaction (ii) would not level out any title of the supplier; because of this truth it implies that the purchases are for cash. Equally transaction (iii) mentions the title of the supplier nevertheless is silent regarding cash-it implies that purchases are on credit score rating: Thus the entry for transaction (iii) is

Purchases account Dr. 1,200 To Amex 1200.

2. Remedy of charge on non-public/payments account.

When charge is made to a person in direction of amount on account of him as per his ledger account-the non-public account of the creditor should be debited. Nonetheless if the charge is being made to a person representing enterprise expenditure then the precise expenditure (nominal) account should be debited.

three. Remedy of receipt on non-public/ earnings account.

When amount is acquired from a person in direction of amount recoverable from him as per ledger account-the non-public account of the debtor should be credited. Nonetheless if the amount acquired represents enterprise earnings, then the precise earnings (nominal) account should be credited.

4. Remedy of commerce low value.

In a lot of circumstances the seller permits to the consumer deduction off the file value. Such deduction is known as ‘commerce low value’. Commerce low value as such is not going to be recorded throughout the books. The transaction is recorded with solely the net amount i.e. (file value -trade low value).

5. Remedy- of cash low value (full settlement).

In some circumstances creditor might allow some concession to his debtor to speedy him to make the charge contained in the interval of credit score rating allowed. Such concession is known as ‘cash low value’. It is allowed by the actual individual receiving the charge and represents, expenditure. It is availed by the explicit individual making the charge and represents earnings.

6. Remedy of Harmful cash owed (debtor turning into insolvent).

An amount due from a debtor might grow to be irrecoverable each partially or wholly. Trigger may be that he has been declared insolvent or another. Such irrecoverable amount represents loss to the enterprise and is debited to Harmful cash owed amount.

7. Remedy of Harmful cash owed recovered

It is evident from the above entry that every time irrecoverable amount is written off the private account is credited. If after some time any paymentis acquired in direction of a debt beforehand written of then it represents earnings and as such should be credited to an account styled as ‘Harmful cash owed recovered account’. Non-public account shouldn’t be credited.

eight. Remedy of personal payments of the proprietor

It is pretty widespread for the proprietor to withdraw cash or gadgets from the enterprise for personal or residence use. Sometimes premium on the life protection of the proprietor could also be paid by the enterprise. Equally earnings tax payable by the proprietor may be paid by enterprise. All this represents proprietor’s non-public payments and are debited to his non-public account viz. Drawings account.

9. Remedy of charge/ receipt on behalf of purchaser or supplier.

In some circumstances enterprise might pay payments on behalf of its prospects. Such funds do not signify the expenditure of enterprise. Subsequently it should be debited to the private account of the concerned purchaser.

10. Remedy or change or new asset with outdated one.

Sometimes enterprise might change its outdated asset with new one-only the excellence in value is paid in cash. In such circumstances asset account desires debit solely with the exact amount paid.

11. Remedy of merchandise given as charity/ business.

Enterprise might distribute gadgets as ‘free samples’ to advertise its merchandise. In some circumstances it might moreover distribute gadgets as charity to boost its image. Every ‘business’ and ‘charity’ are payments of the enterprise, due to this fact should be debited and purchases account should be credited.

12. Remedy of merchandise misplaced in accident/ hearth.

In certain case a enterprise might endure lack of things on account of some accident or hearth and lots of others., destroyed or damaged gadgets may have been insured moreover. In such circumstances full value of merchandise misplaced or destroyed is credited to purchases account and the (i) insurance coverage protection declare admitted is debited to Insurance coverage protection Agency (ii) steadiness is debited to loss by accident/ hearth account.

13. Remedy of depreciation charged on mounted belongings.

Mounted belongings are these properties/ possessions of the enterprise which can be used for carrying on of enterprise viz. plant, gear, establishing and lots of others. Depreciation is the eternal decrease throughout the value of an asset on account of placed on and tear, passage of time and obsolescence. Depreciation is dealt with as a enterprise expenditure. Depreciation account is debited and the respective asset account is credited.

14. Remedy of charge/ receipt of guide non-public accounts.

On the shut of the sooner accounting yr a enterprise may have incurred expenditure which remained unpaid. It’s named ‘Glorious expenditure’. It is a guide non-public account. When exact charge is made in current accounting interval the concerned account is debited and cash account is credited.

Advantages of Journal

(1) Transactions are recorded throughout the chronological order, thus decreasing the probabilities of omitting any transaction.

(2) Transactions, invariably, are accompanied by narration. Thus, the entry is supplemented with main information regarding the transactions.

(three) Debit and credit score rating portions are written side by side. It minimizes the probabilities of moving into unsuitable amount.

Restricted use of Journal

Initially the system of recording the financial transactions developed consisted of (1) writing each transaction, with narration, throughout the e-book of genuine entry,

i.e.. Journal after which (2) posting therefrom to the respective accounts throughout the principal e-book, i.e., ledger. As a result of the number of transactions’ grew the system was modified and the transactions of comparable

nature say purchases, product sales, cash and lots of others. had been recorded in sub-journal instead of journal for the subsequent


(i) If too many transactions are recorded in journal will most likely be unwieldy.

(ii) In every enterprise cash steadiness is required to be ascertained at frequent intervals, say, frequently: because of this truth it was found helpful to utilize a separate e-book for recording cash


(iil) By recording transactions of comparable nature. in a single sub journal, say, purchases of merchandise in purchases journal saves time and efforts in recording and posting.

Because of the explanations listed above, lately, journal is used to file solely such transactions which can be uncommon. Now a days computerized accounting has made the entry of journal very easy and proper.

Double Entry System

Throughout the 15th century a Franciscan Monk, Lucas Pacioli, described a method of arranging accounts in such a way that the dual aspect (present in every account transaction) could be expressed by a debit amount and an equal and offsetting credit score rating amount.

Double Entry system is the system beneath which each transaction is regarded to have two fold sides and every the sides are recorded to amass full file of dealings. Double Entry system of e-book holding adheres to the rule. that for each transactions the debit amount (s) ought to equal the credit score rating amount(s). That is the rationale this methodology often known as Double Entry.

Advantages of Double Entry System

(i) It permits to take care of an entire file of enterprise transactions.

(ii) It offers a confirm on the arithmetical accuracy of books of accounts based on equality of debit and credit score rating.

(iii) It supplies the outcomes of enterprise actions each income or loss in the midst of the accounting interval.

(iv) It tells the financial place of the enterprise at some extent of time. Full sources of the enterprise, claims of the outsiders, amount due by outsiders and lots of others. are revealed by a press launch typically often known as Stability Sheet.

(v) It makes potential comparability of the current yr with these of earlier years serving to the proprietor to deal with his enterprise on larger strains.

(vi) It reduces the probabilities of errors creeping throughout the accounting information because of its equality principle. .

(vii) It helps to find out the details regarding any account merely and exactly. Completely different strategies of book-keeping. Together with the double entry system, there could also be moreover single entry system.

The one-entry system is “a system of book-keeping throughout which as a rule solely information of cash and of personal account are maintained; it is always incomplete double entry numerous with circumstances. Such system may be economical nevertheless it is incomplete, unscientific and stuffed with defects.

Compound Journal Entries

If in a journal entry only one account is to be debited and only one account is to be credited then such an entry is ‘Simple Journal Entry’. Nonetheless, in some circumstances the entry might require a number of debit or credit score rating or every. Such entries are sometimes often known as compound entries. Compound entries should be created the place

(i) Transaction occur on the equivalent day

(ii) One aspect of these transactions is widespread; and

(iii) Accounts involved are higher than two In precise truth compound entry is the combination of two or additional simple journal ntries.

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